Vacancies

Terms of Reference
Procurement Specialist
1. About RIMES

The Regional Integrated Multi-Hazard Early Warning System for Africa and Asia (RIMES) is an international and intergovernmental institution that is owned and managed by its 48 Member and Collaborating States for building capacities in the generation and application of user-relevant multi-hazard early warning information. RIMES was established on 30 April 2009 through the signing by collaborating countries of the RIMES regional cooperation agreement. RIMES was registered with the United Nations under Article 102 of the UN Charter on 1 July 2009. RIMES operates from its regional early warning center, located at the campus of the Asian Institute of Technology in Pathumthani, Thailand.

RIMES’ purpose is to provide early warning services according to differing needs and demands of its Member States, for enhanced preparedness and response to and mitigation of natural hazards. Its specific objectives are:

  1. Facilitate the establishment and maintenance of core regional observing and monitoring networks to ensure data availability for early warning;
  2. Provide earthquake and tsunami services within the framework of the Intergovernmental Oceanographic Commission of the United Nations Educational, Scientific and Cultural Organization (IOC-UNESCO);
  3. Support National Meteorological and Hydrological Services (NMHSs) for providing localized hydro-meteorological risk information within the framework of the World Meteorological Organization (WMO); and
  4. Enhance warning response capacities at all levels (national to community) within each national early warning framework.

RIMES provides a portfolio of options for Member States to avail from or contribute to any of these objectives.

2. Background

Socio-economic impacts of climate-related hazards in South Asian countries continue to threaten the countries’ economic growth, particularly in key sectors such as agriculture, water, and infrastructure. During the 16th Summit of the South Asian Association for Regional Cooperation (SAARC) in 2010, these countries collectively resolved to strengthen climate resilience. The Climate Adaptation and Resilience for South Asia (CARE) Project aims to contribute in translating this policy into actions through enhanced regional cooperation and knowledge on climate resilience and adaptation, and development of standards and guidelines to facilitate climate-resilient planning and investments.

The Project’s Development Objective is to create an enabling environment for climate-resilient policies and investments across South Asia, with the following indicators:

  • Increased access to regional climate data and analytics for climate-informed decision-making;
  • National-level decision-making and planning that are better climate risk-informed;
  • Regional climate resilience guidelines incorporated into national standards;
  • Sectoral investments supported to include climate risks and resilient design; and
  • Institutional capacities strengthened to undertake climate-informed policies and planning.

The project has three components, for implementation over 5 years:

  1. Promoting evidence-based climate-smart decision-making, to enhance access to data required for risk-informed planning and investments;
  2. Enabling climate-resilient policies and standards for development, to enhance transformation of policies and capacities for climate resilience and adaptation across South Asia; and
  3. Project management and implementation support.

Component 1 shall be implemented by RIMES. This component involves the creation of a regional resilience data and analytics service (RDAS) platform and decision-support systems (DSSs) for selected sectors of agriculture, water, road transport, planning and finance in Bangladesh, Nepal, and Pakistan. Component 1 also includes capacity development of users of these systems and their products. The RDAS is a cloud-based open-access platform for acquiring, storing, managing, processing, analyzing, visualizing, and reporting data, for use in screening climate risks to inform investments. The DSSs are sector-specific systems, linked to the RDAS, and used to assist users in sectoral planning and decision-making.

The RDAS will be a public-domain cloud-based and AI-enabled data and analytics platform that will leverage a range of available data and analytical services of relevance to climate-smart development in the South Asia region. It is expected to enable South Asian countries to make climate-informed decisions and policies for climate resilience, based on more accurate and downscaled data and analytics. The RDAS, in addition to existing climate-related observation and early warning systems in the region, will also support overlaying of different data sources, across climate and socio-economic parameters, to specify hotspots of climate vulnerability across different sectors and timescales, and to support planning and investment decision making. The RDAS will leverage existing data systems in countries and sectors and will deploy tools for analysis and interpretation of global and regional circulation models and generate tailor-made downscaled information scenarios for all SAR countries. As a dynamic platform, it will respond to evolving data needs from sectors and generate, curate and host new climate and thematic data.

3. Objective

The Procurement Specialist, reports to the Project Director and works in close collaboration and coordination with Head of Operation Supports Department, to establish and maintain procurement and contract management function for project execution. S/he will be responsible for developing and implementing strategic and effective procurement services that adhere to international public procurement best practices, and in compliance with World Bank’s procurement regulations.

4. Scope of Work

The Procurement Specialist shall be responsible for:

  1. Development and implementation of procurement and contracts management plans and contracting strategies for goods, consulting, and non-consulting services, as well as contract management plans in collaboration with the Project Director in accordance with the World Bank’s Procurement Regulations.
  2. Provide technical and subject-specific assistance in implementing the World Bank's Systematic Tracking of Exchanges in Procurement (STEP).
  3. Using analytical tools and methodologies, gain a better understanding of key procurement markets in order to create more effective procurement strategies.
  4. Develop, prepare and (in coordination with Procurement officer under Operation Support Department) issue documents required for the various stages of the procurement cycle in collaboration with Technical Leads and the Project Director including EOIs, RFQs, RFPs, bid documents, evaluation reports, minutes of negotiations, contract award, contracts, as well as various internal processing documents required to facilitate decision making, in accordance with RIMES procurement processes and in compliance with the World Bank’s procurement regulations.
  5. Assist RIMES Technical Leads and Project Coordination teams in developing generic and policy-compliant terms of reference and procurement specification, if applicable.
  6. Provide strategic expert guidance and implement necessary controls to ensure the cost effectiveness of all program-related procurement and to optimize the procurement cycle’s efficiency
  7. Prepare quarterly procurement management reports. Keep track of the progress of procurement activity by regularly revising procurement strategies and maintaining a contract roster
  8. Establish appropriate procedures, controls, checks, rules, and other safeguards to guard against fraud, theft, and other concerns that may arise throughout the procurement process.
  9. Convene meetings with contractors as needed for negotiations, for the identification and early resolution of potential disputes.
  10. Assist the Project Director and the Head of the Operation Support Department in handling the contractual aspects of the project (such as initial requests, authoring contracts, negotiating the contract, approving the contract, execution of the contract, obligation management, revisions and amendments, auditing and reporting, contract renewal).
  11. Provide technical leadership for a first-stage settlement in the event that RIMES and Consultants have a disagreement over any certification, determination, instruction, opinion, or valuation relevant to the contract (s).
  12. Assist with various audit reviews by ensuring that procurement documents are filed efficiently so that the procurement cycle is tracked completely. Respond to/provide extensive comments on project audit reports relating to procurement and contracts management as well as the implementation of corrective actions, where appropriate.
  13. Develop the action plan that take into account the World Bank’s and government’s commitments to anti-corruption, quality assurance and transparency in the procurement of goods and services.
4. Deliverables

The Disaster/ Climate Economics/ Disaster Management Specialist shall submit the following, according to delivery time frames agreed with the supervisors (refer to Clause 8):

  1. Monthly work progress reports
  2. Annual country-wise (8 countries) reports from activity 3.1 above
  3. Country-wise (8 countries) reports from activity 3.2 above

5. Qualifications

Knowledge

  • Master’s degree in a relevant field (e.g., project management, business administration, engineering, commerce, law or procurement. Knowledge of the markets on ICT goods and consulting services, and sectoral experts in Thailand, Bangladesh, Nepal, and Pakistan

Experience

  • 7 years of relevant direct experience in performing technical procurement and contract management duties. Demonstrated experience and expertise in procuring products/goods, consulting and non-consulting services in the private or publics sectors; Direct experience in procurement following the World Bank's or other multilateral development organizations' policies and procedures will be highly desired.
  • Knowledge of concepts, principles and practices governing international procurement, as well as the capacity to transform concepts into operational work, including but not limited to achieving value for money (VFM), sustainable procurement, strategic market analysis, and contract management
  • Capacity to work sensitively in a multi-cultural environment and develop effective relationship with partners and coworkers.

Skills and Abilities

  • Excellent English language writing, communication and negotiating skills /li>
  • Excellent skills at computer applications such as MS Office (Word, Excel, and PowerPoint), database management, as well as familiarity with WB Procurement systems (STEP); familiarity with other similar Procurement software/system is an advantage.

Personal Qualities

  • Conscientious and efficient in meeting commitments, observing deadlines, and achieving results
  • Persistent when faced with challenges
  • Takes ownership of all responsibilities of the position

6. Duty Station

The Disaster/ Climate Economics/ Disaster Management Specialist shall be based at the ESCAP Subregional Office for South and South-West Asia, located in New Delhi, India.

7. Contract Type and Duration

The Disaster/ Climate Economics/ Disaster Management Specialist will be engaged as RIMES full-time staff, with an initial contract for 1 year including a 3-month probationary period. Contract may be extended subject to satisfactory annual performance reviews.

6. Reporting

The Procurement Specialist will report to the Project Director and work closely with Head of Operation Supports Department. S/he will be stationed in RIMES Office in Thailand.

Director, ESCAP-SSWA; and

Chief, Special Programs Management, RIMES Program Unit

9. Payment

Payment by RIMES of salary and benefits shall be based on acceptance of deliverables by the supervisors (refer to Clause 8 above).

7. Contract Duration

The contract will initially be for one year and will be extended up to 4 years upon satisfactory completion of a six-month probationary term and subject to annual performance review.

8. Application Process

Interested candidates must submit their application letter and resume to rimeshra@rimes.int before midnight of 16 January 2022, Bangkok time. RIMES promotes diversity and inclusion in the workplace. Well-qualified candidates particularly females are encouraged to apply.