Position Title: Finance Manager (Thai Nationality)
Open Period: 9 - 31 July 2022
Position Description:
Reporting to the Head-Operation Support Department, the Finance Manager is in charge of complete account management, budgeting, and reporting for efficient operations. To ensure efficient account transactions that contribute to financial stability and insightful analysis, the position acts as a point of contact and process owner on behalf of the finance department.
Duty station:
RIMES Regional Facility, AIT Campus, 58 Moo 9 Paholyothin Rd., Klong 1, Klong Luang, Pathumthani 12120 Thailand.
Type of Contract:
Full-Time Contract
Minimum Qualifications:
Education and Experience:
  • Completion of bachelor’s degree in Accounting or Finance with minimum of 7 of progressively responsible professional experience in accounting, finance, budget.
  • Postgraduate degree in Accounting or Finance with minimum of 5 years of progressively responsible professional experience in accounting, finance, budget.
  • Professional certification in Accounting or Finance is desirable.
  • Experience in analyzing data and preparing management reports
  • Work experience from reputable audit firms, international organizations, or donor organizations
Qualifications and Technical Skill:
  • Knowledge of accounting principles, procedures and standards.
  • At least five years of relevant work experience in financial management, auditing, or accounting, after obtaining stipulated qualification. Experience with donor-funded and public sector projects will be given due consideration.
  • Ability to apply conceptual, analytical, and evaluative skills in accounting operations.
  • Ability to prepare and maintain the full set of accounts
  • Knowledge and hands on experience with Infor SunSystems or other Accounting Software (for non-profit)
  • Fluency in oral and written English and Thai
  • Proficient in Microsoft Excel
Desirable:
  • Knowledge of international donor agency requirements and regulations
Personal Qualities:
  • High level attention to detail and accuracy
  • Ability to follow through on tasks
  • Flexible, creative, responsive, able to take initiative, open to learning
  • Reliable
  • Able to work within systems and procedures, work effectively in a small team environment involving the sharing of information and at times sharing workloads
  • Able to analyze and integrate potentially conflicting numerical, verbal, and other data from a number of sources
  • Willing to demonstrate, apply and share expert technical knowledge across the organization
  • Able to work independently and multi-task and meet deadlines.
Major Duties and Responsibilities:
Financial Planning & Analysis:
  • Direct the preparation of budgets and financial projections, as well as the preparation of monthly financial statements and other periodic financial reports.
  • Analyze and offer financial commentary on the financial status of the project by identifying findings, summary, specific recommendations, and corrective measures as required to ensure that RIMES is tracking financial responsibilities in compliance with the terms and conditions.
  • Create, maintain performance and financial metrics. Frame them in the reporting mechanism that best ensure the data is meaningful and fits the audiences.
  • Improve financial status by analyzing results, monitoring variances, identifying trends, and recommending actions to the Management Team.
  • Working closely with programs senior managers to analyze program portfolio including activities pipeline analysis, expenditure review to develop sound financial planning and strategies.
  • Analyze financial information to generate information on overall finance management issues, e.g. spending trends, program operations vs program costs, funding gaps, funding pipelines analysis for the next 3 years, etc.
  • Line manages a core team of finance team according to assigned / delegated tasks as necessary.
  • Works closely with Project and Operations teams for financial monitoring, reporting, and project proposal budgets.
  • Provides advice, keeps track of, and reports on the financial situation in relation to revenue, expenses, and liabilities for all departments and programs.
  • Ensures that internal and external financial reporting conforms to RIMES's financial accountability policies and timelines
  • Evaluates and provides advice on RIMES's situation with regard to cost ratios and the status of cost recovery and makes sure that all cost recovery goals are being reached for each project across the whole portfolio of RIMES's projects.
Accounting Management and Legal Observance:
  • Oversee the month-end closure process for the management of the balance sheet, including the clearance of pre-paid items, accounts receivable, accounts payable, staff advances, and in-country accounts
  • Month-end closing of RIMES items, including running depreciation, analysis of various costing dimensions such as fund codes, activity-based cost codes, profit centers., etc. and implementation of required modifications.
  • Manage timely sending and receiving of in-country accounts within the month
  • Prepare monthly subsidiary ledger reports
  • Direct year-end closing processes
  • Prepare annual budget workbook with inputs from all departments and in coordination with in-country office
  • Ensure compliance with relevant tax, accounting, auditing, and external reporting requirements.
  • Evaluate and manage risks; work closely with key internal stakeholders to monitor grant compliance and partnership agreement terms and conditions including reporting.
  • Engage with internal and external auditors to ensure project and RIMES audits are conducted efficiently and in timely manner according to deadlines.
Financial Control and Risk management:
  • Maintain list of SunSystem users and authorization of job roles
  • In SunSystem, create Vendor / Customer set-up, fixed Asset numbers as required.
  • Review bank reconciliations and provide necessary analytical review for any unusual items.
  • Review of fund requests and ensure funds are managed smoothly and bank target balances have been maintained within limits.
  • Verify petty cash funds at Head Quarter and Country Office.
  • Record asset numbers into SunSystem, verifies physical inventories, and prepares inventory schedule of year-end report.
  • Support RIMES management team in providing any potential key risk on account, fraud and finance.
  • Facilitate the roll-out of financial management trainings for staff that include compliance to RIMES’s Anti-Fraud, Anti-terrorism polices.
Internal coordination and teamwork:
  • Provide the RIMES management with monthly financial updates.
  • Provide financial information to the project team and offer advice on the creation of the budget proposal to guarantee compliance with cost ratios and cost recovery from new funding.
  • Coordinates monthly meetings with each of the project teams to discuss expenditure targets and projections on a regular basis.
  • Advises project teams on monthly forecasting and expenditures in order to provide robust accountability and financial planning across all projects in order to accomplish financial goals.
  • Provides updated expenditure / budget updates to appropriate departments as required
  • Participates and advises in monthly grant financial update meetings in coordination with the Project team
Donor reporting:
  • Assists the Finance team in ensuring compliance for donor financial reporting alongside the Finance Officer
  • Approves financial reports before submitting them to donors.
Reporting :
The Finance Manager will report to Head-Operation Support Department.
Contract Duration:
The contract will initially be for one year and will be extended upon satisfactory completion of a six-month probationary term and each annual performance review.
How to Apply:
Interested candidates should send your application letter, resume, salary expectation and 2 references to rimeshra@rimes.int by midnight of 31 July 2022, Bangkok time. Please state “ Finance Manager - Your Name “ the Subject line of the email. Only short-listed applicants will be contacted.

Ms. Dusadee Padungkul Head-Operation Support Department Regional Integrated Multi-Hazard Early Warning System AIT Campus, 58 Moo 9 Paholyothin Rd., Klong 1, Klong Luang, Pathumthani 12120 Thailand.

Only short-listed applicants will be contacted.

RIMES promotes diversity and inclusion in the workplace. Well-qualified applicants particularly woman are encouraged to apply.