Position Title:    Procurement Officer 

Open Period:    5 January 2024 - 4 February 2024

Background:    
The Regional Integrated Multi-Hazard Early Warning System for Africa and Asia (RIMES) is an international and intergovernmental institution, owned and managed by its Member States, for the generation and application of early warning information. RIMES evolved from the efforts of countries in Africa and Asia, in the aftermath of the 2004 Indian Ocean tsunami, to establish a regional early warning system within a multi-hazard framework for the generation and communication of early warning information, and capacity building for preparedness and response to trans-boundary hazards. RIMES was established on 30 April 2009, and was registered with the United Nations on 1 July 2009. RIMES operates from its regional early warning center located at the campus of the Asian Institute of Technology in Pathumthani.

Position Description:    
The Procurement Officer reports to the Head-Operation Support Department and works in close collaboration and coordination with the Project Manager to establish and maintain high-quality procurement and contract management functions capable of securing maximum benefit from goods, works, consulting, and non-consultancy services while achieving value for money in terms of economy, efficiency, and effectiveness.

Contract Type: Full-Time Contract

Duty station: Regional Integrated Multi-Hazard Early Warning System AIT Campus, 58 Moo 9 Paholyothin Rd., Klong 1, Klong Luang, Pathumthani 12120 Thailand.

Skills and Qualifications: 
Knowledge
    Master’s degree in a relevant field e.g., project management, business administration, engineering, commerce, law or procurement. Knowledge of the markets on ICT goods and consulting services)

Experience
    5 years of relevant direct experience performing technical procurement and contract management duties. 
    Demonstrated experience expertise procuring product, services & consulting in the private and publics sectors, ideally procuring within current 5-7 years in accordance with the World Bank's or other multilateral development organizations' policies and procedures.
    Knowledge of concepts, principles and practices governing international procurement, as well as the capacity to transform concepts into operational work, including but limited to value for money (VFM), sustainable procurement, strategic, market analysis, and contract management.
    Capacity to work sensitively in a multi-cultural environment and develop effective relationships with partners and coworkers.

Skills and abilities
    Excellent English language writing, communication and negotiating skills. 
    Excellent computer applications such as MS Office (Word, Excel, and PowerPoint), database management as well as familiarity with International Donor such as WB, UN, ADB Procurement Systems, UN Procurement Strategy or other similar Procurement software is a plus.

Personal qualities
    Conscientious and efficient in meeting commitments, observing deadlines, and achieving results.
    Persistent when faced with challenges.
    Takes ownership of all responsibilities of the position

Major Duties and Responsibilities:

The Procurement Officer shall be responsible for:

a)    Development and implementation of RIMES procurement and contracts management plans and contracting strategies for goods, consulting, and non-consulting services, as well as contract management plans with RIMES procurement standards.
b)    Coordinate with Project Manager of RIMES Donor-Project fund in developing, monitoring and implementing the Procurement Plan ensuring timely completion of all procurement activities.
c)    Developing, preparing and issuing documents required for the different stages of procurement cycle in accordance with RIMES procurement processes and in compliance with the Donor’s procurement regulations.
d)    Develop, prepare and issue documents required for the various stages of the procurement cycle in collaboration with Project Manager including EOIs, RFQs, RFPs, bid documents, evaluation reports, minutes of negotiations, contract award, contracts, as well as various internal processing documents required to facilitate decision making, in accordance with RIMES procurement processes and in compliance with the Donor’s procurement regulations. 
e)    Assist RIMES Project Coordination teams in developing generic and policy-compliant terms of reference and procurement specification, if applicable.
f)    Prepare quarterly procurement management reports. Keep track of the progress of procurement activity by regularly revising procurement strategies and maintaining a contract roster 
g)    Convene meetings with contractors as needed for negotiations, for the identification and early resolution of potential disputes. 
h)    Assist the Project Director and the Head of the Operation Support Department in handling the contractual aspects of the project (such as initial requests, authoring contracts, negotiating the contract, approving the contract, execution of the contract, obligation management, revisions and amendments, auditing and reporting, contract renewal). 
i)    Develop an action plan that take into account the donor’s and government’s commitments to anti-corruption, quality assurance and transparency in the procurement of goods and services.
Assist with various audit reviews by ensuring that procurement documents are filed efficiently that the procurement cycle is tracked completely. Extensive comments on project audit reports relating to procurement and contracts management as well as the implementation of corrective actions, where appropriate

Immediate Supervisor:    The Procurement Officer will report to Head of the Department.

Duration:    1 year (extendable for longer-term employment, based on satisfactory performance)  

Probationary period:    120 Days.

How to Apply:    Interested candidates should send your application letter, resume, salary expectation and 2 references in PDF format to rimeshra@rimes.int by midnight of 4 February 2024, Bangkok time. Please state “Procurement Officer: Your Name” the Subject line of the email. Only short-listed applicants will be contacted.

Ms. Dusadee Padungkul
Head, Department of Operational Support 
Regional Integrated Multi-Hazard Early Warning System
AIT Campus, 58 Moo 9 Paholyothin Rd., Klong 1, 
Klong Luang, Pathumthani 12120 Thailand.

RIMES promotes diversity and inclusion in the workplace. Well-qualified applicants particularly women are encouraged to apply.